Articles from archive, Page 6

Fake teacher and class in Prime Timetable

In order to enter a lesson the following questions need to be answered: who, what and where? But what if there isn’t a class for a lesson (e.g. teacher meetings), or a teacher for a particular activity isn’t needed (e.g. school recess, lunch), or there is neither teacher nor class (e.g. sports events)? In Prime Timetable, these non-existing teachers and classes are referred to as “fake“.

It is recommended that fake teachers and classes are entered prior to entering a lesson. For instance, add a fake class and subject called “Teacher meeting” and then add a lesson by selecting teachers who attend that meeting and a fake class “Teacher meeting”. Another example: add a teacher and subject called “School recess” and then add a lesson by selecting classes that have a recess and a teacher called “School recess”.

When you enter a lesson without specifying a teacher or a class, Prime Timetable will create a “Fake teacher” or “Fake class” for you.

Every resource that has short name set to “-” (minus sign) is considered fake. Fake lessons is any lesson that contains fake resource and can be excluded from automatic timetable generator in Help > Options.

You can be very creative in creating fake teachers and classes so that every school lesson/activity is displayed in all timetable views as a card available for manual adjusting, e.g. drag & drop. Additionally, fake teachers and classes can have their time request specified which automatic timetable generator can also take into account.

In a nutshell, sometimes fake can genuinely improve your timetable ;) .

Single class, teacher, room and subject timetable view

Master timetable view shows all classes, teachers, rooms or subjects in one place. Individual or single timetable view shows only one class, teacher, room or subject. To switch to single timetable view, you need to select a view (class, teacher, room or subject) by clicking view indicator icon View indicator icon and then click on the first column in the desired timetable row.

To revert to entire timetable view, press Esc key or select entire view by clicking view indicator icon.

Once you are in single timetable view you can still use all functionalities just like in entire view. That means you can drag & drop (undo/redo), use pin to pin/unpin, sponge to remove cards, or use zoom in and zoom out. In order to select other (single) timetable views, use the following keyboard shortcuts:

  • Switch to previous/next entire or single view - [Ctrl + Alt + Up/Down arrow]
  • Switch to first/last entire or single view – [Ctrl + Alt + Home/End]

To print single timetable view use browser’s print button or select Print in main menu. Also, you can export single timetable view to Html or Jpeg document by choosing “Owl > Save as“.

Below is a screenshot of single class timetable view:

Class school timetable screenshot

individual class/grade timetable screenshot

Keyboard shortcuts in Prime Timetable

If you use some repetitive operations you will find that using the keyboard is often faster than using the mouse. For the most effective timetabling, you can use the following keyboard shortcuts:

General keyboard shortcuts

  • Online Help – F1
  • Save timetable changes - F2 or [Ctrl + S]
  • Full screen mode - F11
  • Open timetables - [Ctrl + Alt + 0] or [Ctrl + 0]
  • Create new timetable – [Ctrl + Alt + N]
  • Undo - [Ctrl + Z]
  • Redo - [Ctrl + Y]
  • Generate new timetable - [Ctrl + G]
  • Improve existing timetable - [Ctrl + I]
  • Validate timetable - [Ctrl + V]
  • Close window - Esc

Timetable setup

  • Manage classes - [Ctrl + Alt + C]
  • Manage teachers - [Ctrl + Alt + T]
  • Manage rooms - [Ctrl + Alt + R]
  • Manage subjects - [Ctrl + Alt + S]
  • Manage lessons - [Ctrl + Alt + L]

Use Left and Right arrow keys to navigate between tabs.

Timetable views

  • Switch to class view - [Ctrl + Alt + 1]
  • Switch to teacher view - [Ctrl + Alt + 2]
  • Switch to room view - [Ctrl + Alt + 3]
  • Switch to subject view - [Ctrl + Alt + 4]
  • Switch to previous/next entire or single view - [Ctrl + Alt + Up/Down arrow]
  • Switch to first/last entire or single view – [Ctrl + Alt + Home/End]
  • Revert from single to entire timetable view - Esc

Board tools

  • Select/deselect sponge tool - [Ctrl + Backspace]
  • Select/deselect pin tool - [Ctrl + (.)]
  • Zoom in - [Ctrl + (+)]
  • Zoom out - [Ctrl + (-)]
  • Drop selected tool - Esc

When using pin or sponge, [Ctrl + mouse click] affects current row, [Alt + mouse click] affects current column and [Shift + mouse click] affects whole timetable.

Data grid

  • Add new item - A or Space or Insert or (+)
  • Edit selected item - E or Enter or [Mouse left double click]
  • Remove selected item(s) – Backspace or Delete
  • Copy selected item - C or (*)
  • Time request - T
  • Multi-selection - [Ctrl + click]
  • Range-selection - [Shift + click]
  • Select all items - [Ctrl + A]
  • Switch to previous/next tab – Left/Right arrow

* On Mac OS X, use Cmd instead of Ctrl key.

We hope you will find these keyboard shortcuts useful and that they will improve your timetabling work.

Prime Timetable - school timetable software as a service

We are proud to bring you the world’s first school timetable software offered as a web service – Prime Timetable. Software as a service (SaaS) also referred to as “software on demand” provides the following advantages:

  • Access from virtually anywhere in the world via Internet browser
  • Freemium business model – use it for free, pay for advanced options
  • Timetabling on more platforms: Windows, Mac OS X and Linux
  • Allows multiple user online collaboration on a single timetable
  • Our instant support while collaborating with you on the timetable
  • Frequent application updates on monthly, weekly or even daily basis (all updates are free of charge)
  • Storing timetables on our servers with regular daily backups (even if you delete your timetable by mistake, we can restore it for you)

Prime Timetable cloud computing image

With all these advantages over traditional school timetable software we are hoping you will enjoy timetabling more.

Preview new version of Prime Timetable

In the recent version of Prime Timetable we have added “Preview new version” option in main menu. Clicking it your current timetable will be opened in the upcoming Prime Timetable 2.0.

Here is the short list of what’s new in Prime Timetable 2.0:

  • Instead of ribbon, there is only a school board with instantly available tools on board frame leaving more space for your timetables.
  • There is a new optimized menu when you click the owl in the top left corner.
  • New interactive board tools: Pin, Sponge and Zoom which make timetabling more fun.
  • New Help -> Options where you can configure application as best suits your needs.
  • User interface is redesigned and more natural with curved lines and nature associations (e.g. form background looks like a piece of paper).
  • There are lots of animations which make application smoother.
  • Performances are increased. For instance, timetable view is rendered much faster in larger timetables.

All these changes make timetabling faster, easier and more fun. Here is the screenshot of our new school timetable software:

School timetable software screenshot

School timetable software screenshot

18/09/2010 preview, release, redesign

Using sponge tool in Prime Timetable

Sponge tool Timetable pin tool icon is located in the bottom right corner of the board and is used to remove cards from timetable.

Using sponge tool is simple; just click sponge tool (or press [Ctrl + Backspace] key) to select it and then click card(s) you want to remove. Hold mouse left button to remove more cards.

How to remove the whole timetable or specific day?

With sponge tool selected, click on day or period (in timetable header) to remove the whole day/period or click on the first column in the timetable row to remove the whole row.

There are also keyboard shortcuts: Shift key affects the whole timetable, Control key affects the row and Alt key affects the current column. You can do the same even without using sponge tool, e.g. click on sponge tool with Shift key pressed and all timetable cards will be removed.

To drop sponge tool just click tool once again or click on an empty timetable period or use Esc key.

As always, undo Undo timetatable change tool icon and redo Redo timetable change tool icon can be used to revert or to redo the last timetable change.

Using pin in Prime Timetable

Pin tool Timetable pin tool icon is used to pin/unpin card(s) on a specific position. Pin tool is located in the bottom right corner of the board.

Using pin tool is simple, just click pin tool to select it and then click card(s) you want to pin/unpin.

Pinned cards can’t be moved by drag & drop and won’t be relocated while generating or improving timetable.

When to use pin tool?

Pin tool is useful when you are satisfied with card(s) position and you want to assure that those cards won’t be moved by starting the generator or by improving the existing timetable.

How to pin/unpin faster?

With pin tool selected click on day or period (in timetable header) to pin/unpin the whole day or period or click on a timetable row (first column) to pin/unpin the whole row.

There are also keyboard shortcuts: Shift key affects the whole timetable, Control key affects the row and Alt key affects the current column. You can do the same even without using pin tool, e.g. click on pin tool with Shift key pressed and all timetable cards will be pinned.

To drop tool just click tool once again or click on an empty timetable period or use Esc key.

As always, undo Undo timetatable change tool icon and redo Redo timetable change tool icon can be used to revert or to redo the last timetable change.

Good old board improves school timetabling

Welcome aboard! :) Exciting times for timetabling! There are some great improvements that we would like to share with you. In the upcoming version of Prime Timetable we are introducing a new visual element – good old school board which should replace the ribbon. Ribbon is used in Microsoft Office applications and is easy to understand with regular user, but… But we think that for timetabling scenario it is just not essential and that space for timetabling work is more important. Instead of ribbon, there is only a board with the owl in the top left corner. Clicking the owl brings main menu, while other timetabling tools are placed around the board frame and are instantly available.

Previous ribbon design had around 30 options for clicking on startup screen, which made software too complicated for timetablers. With new design the number of options is reduced by half making it clearer and easier to use.

Furthermore, by maximizing timetabling space, timetables are easy to use even on the netbook.
For example, below are screenshots of the same timetable using school board and using ribbon. Notice how school board design doesn’t have vertical scrollbar, meaning that the whole timetable fits the screen.

School timetable software screenshot using school board
Screenshot using school board

School timetable software screenshot using ribbon
Screenshot using ribbon

We love this change and we hope you will like it too. We would appreciate your feedback on this.

11/09/2010 preview, redesign

School timetable software for Mac

Mac OS X LeopardAre you looking for school scheduling software for Mac? If true, then look no further. Prime Timetable is unique and innovative online timetabling service available at http://www.primetimetable.com that works natively on your Mac OS X and also tablets and smartphones. Say goodbye to virtual PC emulators, no need for downloading unsafe files/programs from the Internet. It just works! You can create your school timetable online on your home or school computer and share it with your colleagues and students. The shared timetables can be accessed on the iPhone, iPad, Android, Nokia, Windows Phone… or any other smartphone or tablet.

Of course, Prime Timetable also works on Windows and we are expecting to support Linux. Check out, what's new in our latest release. Happy timetabling on your Mac!

School timetable software for Mac OS X screenshot

Prime Timetable - school timetable software for Mac OS X screenshot

Supported browsers for Prime Timetable

Prime Timetable is an online service for creating timetables available at http://www.primetimetable.com. It is unique and innovative timetabling solution that works right there in your browser of choice. Prime Timetable supports:

  • Internet Explorer 6, 7, 8, 9 and 10
  • Chrome
  • Firefox
  • Safari
  • Opera
Microsoft Internet Explorer logoMozilla Firefox logoApple Safari logo
Google Chrome logoOpera browser logo

Although various browsers are supported by Prime Timetable, there are some subtle differences that you can expect to find. For instance, each browser has its own printing ability, so you might expect different print output.
When in doubt, we recommend using Internet Explorer for your timetabling work, if available.

01/08/2010 browser, accessibility